Administrative Specialist


The Swiss Tropical and Public Health Institute (Swiss TPH) is a world-leading institute in global health with a particular focus on low- and middle-income countries. Associated with the University of Basel, Swiss TPH combines research, services, and education and training at the local, national and international level. About 850 people from more than 80 nations work at Swiss TPH focusing on infectious and non-communicable diseases, environment, society and health as well as health systems and interventions.

The Swiss Centre for International Health of Swiss TPH provides policy advice, project design and management in the area of national and global health with the aim to strengthen health systems and improve health service delivery. This Department is supported by the Project Administration Unit. To fill a vacant position in that Unit we are looking for a service-oriented Administrative Specialist In this function, you will provide administrative and logistic support to Unit Heads and Project Leaders. You will be located in Basel but support our employees all around the world in striving to improve health systems. The preferred starting date is 1st October 2019.

Your position

  • Managing of project finances and accounting for different projects
  • Keeping track of project timelines
  • Travel arrangements (incl. visa organisation and billing)
  • Administrative and logistic support to offices and staff abroad
  • Organisation of meetings and events
  • Logistical tasks, such as procurement or shipment of goods

Your profile

  • A commercial apprenticeship or equivalent diploma/qualification
  • More than 5 years of work experience, preferably in an international environment
  • Experience in accounting and billing
  • Excellent knowledge of the MS Office tools Excel and Word
  • Good organisational skills with attention to detail and prioritisation skills
  • Flexibility and ability to work under pressure and independently
  • Team player with outstanding communication skills and willingness to learn
  • Interest in projects in resource limited countries
  • Excellent oral and written German and English skills (one language should be mother tongue)
  • A good working knowledge of French is an asset

We offer you

  • Collaboration in a very committed team with fast decision making processes
  • Opportunity to work in a multicultural, diverse nonprofit environment with over 80 nationalities
  • Meaningful and interesting work with partners mainly in Africa and Eastern Europe
  • Modern employment conditions with flexible working models and other fringe benefits

Application / Contact

  • CV
  • Motivational letter
  • Salary expectations
  • Certificates and reference letters
  • Names and contact information (email or phone) of 2 references

Please note that we can only accept applications via our online recruiting tool:

Applications via e-mail or external recruiter will not be considered. There is no closing date for application, but we encourage applicants to submit their application as soon as possible. The position is vacant as long as it is published on our Swiss TPH Webpage.

For further information, please visit our website

Job Profile:

Start Date: 1 October 2019
Location: Basel, Switzerland
Duration: Unlimited contract
Percentage: 80-100%
Travel Required: No

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University of Basel


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